Integrated police services (Federal Police and local police zones) attach substantial importance to the protection of privacy and process the personal data they receive or collect with the greatest care.
This policy describes how this website and the online forms (being the forms for the information session on November 12th and the contact form) processes personal data in compliance with the obligation of transparency provided for by data protection legislation.
The applicable data protection legislation includes:
Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (GDPR).
This website is a website from the Federal Police, represented by the Commissioner general. It is managed by EY.
Personal data means any information enabling direct or indirect identification of a natural person such as a name, an address, an identification number, an IP address, a number plate, etc.
We only collect and process personal data to inform and/or provide you with an answer when you complete an online form (forms for the information session or the contact form) or browse through the different pages of our website.
We process the following data on our website:
This website makes it possible to carry out three types of personal data processing operations:
This website makes it possible to carry out two types of personal data processing operations:
5.2 collection of contact details through different forms;
When you contact the police services through the online forms or the website, you are asked to provide a set of personal data such as your name, email address, etc.
Police services use your personal data for the purpose for which they were collected. A concrete example: if you give your name and email address to comply with a request for information, those data will not be used for other purposes, nor to send you other information, such as newsletters.
NB: Emails, including messages in online forms or on the website, are stored in email archives for one year. You have the right to object to this by mentioning that you wish to have your message removed after processing of the request.
On the website itself, the data retention period is also limited to one year.
In the absence of legal provisions specifying a retention period, police services shall not keep your personal data longer than necessary for the purposes for which they were collected.
The website manager (EY for the cookies and the Commissioner general for the data from the online forms) processes the personal data collected through the website.
Personal data shall, as a rule, not be transferred to other organizations, except to comply with legal obligations or at the express request of judicial authorities.
Data may be transmitted to the authorities concerned, supervisory authorities and third parties in accordance with legal obligations, e.g. in case of suspicion and/or attempt to detect criminal offences, if users violate the conditions of use of the website or to ensure the personal data processing policy.
If you click on the link on this website to register for the hackaton, you will be redirected to a website that is not controlled by the Federal Police.
9.1 Rights of data subjects
Data subjects, i.e. the persons whose personal data are processed through the online forms and the website, have a number of rights:
9.2 Exercise of the rights of data subjects
Website users can also contact the COC if they are dissatisfied with the answer of the police.
The request should be sent to the following address:
Supervisory Body for Police Information Management
Rue de Louvain 48
Without prejudice to any other administrative or judicial procedure, you have the right to a judicial remedy if you consider that your rights are infringed or that the processing of your personal data constitutes an infringement of data protection legislation.
Police services take all necessary measures to ensure security of your personal data. They ensure protection of your data against unauthorised access, unauthorised use, loss or unlawful alteration. Police services have taken appropriate technical and organisational measures to ensure security and confidentiality of your personal data.
Any data processing carried out by the Federal Police is controlled by the Commissioner general.
12.2 DPO (data protection officer)
You can send your comments or complaints about the processing of your personal data on the website to our data protection officer.
Update of this policy
This policy is subject to updates. You are therefore requested to consult it on a regular basis to be informed of any amendments.