1. In general

Integrated police services (Federal Police and local police zones) attach substantial importance to the protection of privacy and process the personal data they receive or collect with the greatest care.  
This policy describes how this website and the online forms (being the forms for the information session on November 12th and the contact form) processes personal data in compliance with the obligation of transparency provided for by data protection legislation.  
The applicable data protection legislation includes:

Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (GDPR).

2. Who are we?

This website is a website from the Federal Police, represented by the Commissioner general. It is managed by EY.

3. What are personal data?

Personal data means any information enabling direct or indirect identification of a natural person such as a name, an address, an identification number, an IP address, a number plate, etc. 

4. What type of personal data do we process?

We only collect and process personal data to inform and/or provide you with an answer when you complete an online form (forms for the information session or the contact form) or browse through the different pages of our website.  

We process the following data on our website: 

  •  personal identifiers (family name, first name, , etc.);
  • electronic identifiers (IP address, cookies, etc.);
  • information concerning your interactions with us through our website, our applications, emails, etc.

5. How do we use your personal data?

This website makes it possible to carry out three types of personal data processing operations:  

5. How do we use your personal data?

This website makes it possible to carry out two types of personal data processing operations:  

5.1 use of cookies for consultation of the website and/or provision of information;

The main purpose of this website is to provide information to citizens. Therefore, the (authorised) use of functional cookies is necessary to ensure effective operation, security and overall analysis of the website on the basis of legitimate interest (see cookie policy for information about types of cookies and retention periods).

5.2 collection of contact details through different forms;

When you contact the police services through the online forms or the website, you are asked to provide a set of personal data such as your name, email address, etc.  

Police services use your personal data for the purpose for which they were collected. A concrete example: if you give your name and email address to comply with a request for information, those data will not be used for other purposes, nor to send you other information, such as newsletters.  

NB: Emails, including messages in online forms or on the website, are stored in email archives for one year. You have the right to object to this by mentioning that you wish to have your message removed after processing of the request. 

On the website itself, the data retention period is also limited to one year.  

6. Retention of your personal data

In the absence of legal provisions specifying a retention period,  police services shall not keep your personal data longer than necessary for the purposes for which they were collected.  

7. Who has access to the personal data collected through the website?

The website manager (EY for the cookies and the Commissioner general for the data from the online forms) processes the personal data collected through the website. 

For technical reasons, those data are also accessible to EY which hosts the website and database. In addition, certain data are collected by external technical service providers (Google Analytics/see Cookie Policy). 

Personal data shall, as a rule, not be transferred to other organizations, except to comply with legal obligations or at the express request of judicial authorities. 
Data may be transmitted to the authorities concerned, supervisory authorities and third parties in accordance with legal obligations, e.g. in case of suspicion and/or attempt to detect criminal offences, if users violate the conditions of use of the website or to ensure the personal data processing policy. 

8. Links to websites managed by third parties

If you click on the link on this website to register for the hackaton, you will be redirected to a website that is not controlled by the Federal Police.  

9. What are your rights and how to exercise them?

9.1 Rights of data subjects

Data subjects, i.e. the persons whose personal data are processed through the online forms and the website, have a number of rights: 

  1. right of information: the principle of transparency requires that police services give data subjects information in relation to the processing of personal data relating to them. The web page has been designed to meet this objective. 
  2. right of access: data subjects have the right of access to personal data which concern them and which they provided to police services through the website. 
  3. right to rectification: data subjects have the right to have inaccurate or incomplete personal data rectified or completed. 
  4. right to erasure: data subjects have the right to obtain the erasure of personal data concerning them without undue delay. The right to erasure, however, is not an absolute right. 
  5. right to withdraw consent: where personal data processing is based on consent, data subjects have the right to withdraw their consent at any time. The right to withdraw consent, however, can be restricted.  

9.2 Exercise of the rights of data subjects

  • if the processing relates to the use of cookies or the collection of contact details through a form, requests are to be sent to the Directorate of Police Information and ICT Resources (DRI) through the contact form

Website users can also contact the COC if they are dissatisfied with the answer of the police. 

The request should be sent to the following address:

Supervisory Body for Police Information Management    
Rue de Louvain 48    
1000 Brussels    

10. Remedies

Without prejudice to any other administrative or judicial procedure, you have the right to a judicial remedy if you consider that your rights are infringed or that the processing of your personal data constitutes an infringement of data protection legislation. 

11. Data security

Police services take all necessary measures to ensure security of your personal data. They ensure protection of your data against unauthorised access, unauthorised use, loss or unlawful alteration. Police services have taken appropriate technical and organisational measures to ensure security and confidentiality of your personal data. 

12. Controller and DPO (data protection officer)

12.1 Controller

Any data processing carried out by the Federal Police is controlled by the Commissioner general.

12.2 DPO (data protection officer)

You can send your comments or complaints about the processing of your personal data on the website to our data protection officer.

Update of this policy

This policy is subject to updates. You are therefore requested to consult it on a regular basis to be informed of any amendments.